REAL ESTATE EXECUTIVE ASSISTANT TO THE CEO's
ARE YOU: Consistent, Stable, Patient, Orderly, Analytical, Systematic & Cautious... Matter-of-Fact yet Poised, Inquisitive, Responsible and Determined... Focused and Calm under Pressure with Exceptional organizational skills and come from a Learning & Serviced based attitude? ? Are you unhappy with the lack of future growth opportunity within your current position? ? Do you want to be instrumental in building a real estate empire? ? Do you want more variety in your work? ? Do you thrive in a fast paced work environment? Well, if you can answer YES to any of those... then read on. . . Established Real Estate Team with a Proven Track Record of Success Needs Talented Leader to Lead and Develop a Powerful Administrative Team. The Hanover Group @ Keller Williams Realty ? Rancho Cucamonga, California is seeking: ***REAL ESTATE EXECUTIVE ASSISTANT TO THE CEO's*** The Real Estate Executive Assistant to the CEO's is an individual who is willing and able to earn the right to be an ?Assistant Executive?. This person relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. An Executive Assistant is deeply committed to supporting the CEO in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all business functions of the company are completed to high standards with maximum efficiency. GENERAL JOB RESPONSIBILITIES: ? Assisting with CEO communication by reviewing and formatting communications (presentations, emails, speeches, reports, Excel spreadsheets); ensuring a consistent and professional communication format is used; distributing reports and action items to the Executive team as appropriate; composing and sending independent responses to emails, when appropriate; fielding incoming correspondence (phone calls, faxes, email); selecting the appropriate communication method based on situation, urgency, and message content; ensuring communication is timely; creatively using communication technology; and maintaining contacts in database. ? Managing and maintaining CEO schedule by continually updating calendar to ensure it is up-to-date and accurate; arranging meetings to maximize manager?s time efficiency, while balancing business and corporate priorities; determining if CEO should be alerted or meeting should be rescheduled when CEO is running behind; and determining which events require manager?s presence and which do not. ? Managing travel arrangements and expenses by making travel arrangements (e.g., airfare, hotel, rental car) according to corporate standards; managing credits, upgrades, and preferences; creating standardized, professional itineraries and calendar notifications; verifying all travel arrangements; managing memberships to airline clubs; maintaining records for mileage and travel reward programs and creating monthly reports; and processing all expense reports, ensuring timely and accurate submission according to expense guidelines. ? Completing daily administrative functions by developing and maintaining a filing system structure for easy access, storage, retention and housekeeping; purchasing equipment and supplies; receiving, screening, and directing visitors to avoid interruptions; attending meetings to take minutes; preparing invoices; processing and approving vendor invoices, including purchase orders; submitting invoices to accounting; maintaining trade publication subscriptions. ? Overseeing corporate events, meetings, and working sessions and results by coordinating with facilitators or leaders to plan meeting/event; managing agenda creation and participation standards (e.g., preparing standard templates for leaders to populate); ensuring invitee list includes all relevant participants; arranging meeting space, catering, audio-visual equipment and other tools when required; taking minutes during senior meetings; ensuring assigned deliverables and duties emerging from the sessions are known; and tracking completion of deliverables. ? Participating in ad hoc projects by identifying ways personal knowledge, skills, abilities and accomplishments can add value; building business plans or proposals to leverage these assets; securing approval to commence work; tracking progress; and institutionalizing successful projects as standard operating procedures. ? Representing The Hanover Group by developing and maintaining comprehensive knowledge of The Hanover Groups services, value propositions, and expansion plans; communicating The Hanover Groups competitive advantage to customers in a compelling articulate manner in speech, writing and formal presentation; behaving in ways that demonstrate corporate core values and culture; developing professional and positive relationships with customers and colleagues; maintaining a reputation of competence, integrity and professionalism. ADDITIONAL RESPONSIBLILITES: * Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support * Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, ensuring the collection of commissions, maintaining the budget, and generating financial reports * Oversee all contracts through closing * Create and maintain an operations manual that documents all systems and standards * Be the first point of contact in handling customer inquiries or complaints * Responsible for hiring, training, consulting, and holding accountable all additional administrative team members REGULAR WORK ACTIVITIES: ? Full administrative support of the CEO's ? System development, implementation, and management ? Information management ? Oversight of contracts through closing ? Customer/vendor relations ? Bookkeeping (A/R and A/P) ? Leading administrative team members DESIRED SKILL, EXPERIENCE, REQUIREMENTS: ? Real Estate License Preferred (candidates will not be disqualified on this alone) ? Real Estate Contract Experience Preferred ? Strong written and verbal communication skills ? Exceptional organizational and project management abilities ? Bookkeeping skills ? Great ability to focus ? Concerned about doing things the right way ? Calm under pressure ? Learning based ? Service-based attitude ? Proven ability to succeed WHO WE ARE: Powered by a mission of growth The Hanover Group is now looking to make its "key hire". An individual who is willing and able to earn the right to be and eventually become the key executive in the organization (i.e the CEO). The team is unique in that it operates both a Commercial and Residential Real Estate division and within the Residential division there is also a Luxury Real Estate Division. We are a Hardworking Team with a strong desire to produce, and massive growth plans. We have a solid work ethic and are extremely focused and driven. We are not just focused on real estate production though, but also on our team member`s personal productivity and professional growth. We always strive for a win-win relationship with all members of the team which creates a positive family like work environment! DOES THIS SOUND LIKE YOU ARE A FIT? Are you willing to lead and belong to a top producing high-energy team? If so CAREFULLY FOLLOW THESE INSTRUCTIONS... 1. Go to www.TonyRobbins.com/ue/disc-profile.php 2. Take the PERSONAL STRENGTHS PROFILE / DISC Assessment . When complete, download BOTH pdf reports. Title them with your full name and name of report. (ex. Jane_Doe_DISC and Jane_Doe_VALUES). 3. Call 888-407-7035 and be prepared to clearly state your full name (first and last), your phone number, including area code and leave a brief detailed message stating why you are the ideal candidate for the position. At such time you will also be given the email address where you will send your resume and DISC Assessment. Be prepared to furnish references upon request however do not email your references with resume. *Candidates who walk in, FedEx, mail, courier, call, text message, fax, tweet, facebook message, or contact us by method other than the established protocol described here will be automatically disqualified for the position.